Secure Email For Exchanging Confidential Documents

Email is a fast and efficient method of communicating with customers, colleagues and other business associates. However, when it comes to sharing confidential information via email, security concerns arise. Emails are easily snatched up or transferred to the wrong recipients which makes it difficult to protect confidential information and ensure confidentiality. This can expose a company to a range of risks including reputational and legal damage.

The level of security you receive from your email is contingent on the email service you choose to use and how well you follow cybersecurity best practices. Certain services, such as Gmail and Office 365 provide built-in encrypted emails and attachments. Others, such as Proton Mail, offer a genuine www.empirevdr.com/dangers-of-using-email-for-exchanging-confidential-documents/ peer-to -peer email encryption service that keeps your messages secure and private.

A password-protected message is a second method to secure your emails. This means that the person who receives the email will need to access a link inside the email and enter a password to read the contents of the message. It’s best to send this password through a secure method such as a phone text or a phone call so that the recipient is aware of the password before opening the email.

Another alternative is to utilize an application for document workflow which allows you to securely create collaboration, edit, and share confidential documents. PandaDoc is an excellent example of a program that’s user-friendly, but also secure, allowing you to erase sensitive information from emails, documents and PDFs.